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Changes are being made to existing data protection legislation. The new law, the General Data Protection Regulation (EU) 2016/679 (“GDPR”) sets out the principles and rules about how organisations can process personal data and the rights of an individual in relation to their data. These new rules become effective from 25 May 2018.
The following sets out how the Bata Heritage Centre (BHC) deals with your privacy which is, of course, important to us. This statement explains what personal data BHC collects from you and how we use it.
Personal Data That We Collect
BHC has collected, over the years, personal data from individuals and a few businesses. These details would include names, email and/or home addresses (where known), home, business and/or mobile telephone numbers. We might also include details, if known, of the individual’s employer.
How We Use this Personal Data
This data is used to contact you. Generally it will be by email either direct or as part of a global newsletter (using the bcc status only). Occasionally it will be by post either to let you know specific information where, for example, you do not have an email address or in the case of a business to place an order or pay an invoice.
Reasons We Share Personal Data
We will not share your data with anyone else without your permission other than those who form the BHC committee including its officers (Chairman, Treasurer and Secretary).
How to Access & Control Your Personal Data
This is not possible by you but if there are any changes to your data such as email/telephone numbers/address then please let BHC know by contacting us at firstname.lastname@example.org. The necessary changes will then be made.
Interaction on Our Website and via Social Media
When you interact with us with comments, articles, posts and tweets on our website and via social media, certain additional and related data is passed to us based on your online identity, such as username, IP address, for instance. This data is stored as part of this interaction and is determined by the relevant application.
We strongly advise you to think carefully about any sensitive personal information you include in the content of these interactions as they are likely to remain public to all others accessing our website, Facebook page and Twitter account.
Notice to End
Under the legislation, you have the right to request that your data is removed from our records.
Currently we do not have an “unsubscribe” facility attached to our outgoing emails. If, though, you decide, at any time, that you do not wish to have your data stored by BHC and wish to cease receiving our emails then please contact us at email@example.com. Your information will be removed soonest and a confirmatory email will be sent to you once this has happened.
In addition, if you wish to delete any online interaction(s), you can request that we delete the particular item(s). Where possible, we will endeavour to do this but it may not always be possible as deletion might only be available from within your own accounts. If we are unable to delete an item, we will inform you as soon as possible.
We hold a substantial number of photographs on our PC/Laptop/External hard drives. Some of these have names attached to them but the majority do not. If you do not want us to name you then please let us know.
Equally, from time to time, at BHC events we will take photographs. Please make it clear if you do not want to be included. Where we can we will verbally inform visitors of these rules.
For and on behalf of Bata Heritage Centre
23 May 2018